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Online Excel: How to Download and Save Your Files to Your Computer


How to Download Online Excel




Online excel is a web-based version of the popular spreadsheet software that allows you to create, edit, and share excel files from any device with an internet connection. Online excel can be a convenient and powerful tool for managing data, performing calculations, and creating charts and graphs. But what if you want to download a copy of your online excel file to your computer? In this article, we will show you how to do that using two different online excel options: Microsoft 365 Online and Google Sheets.


Benefits of Online Excel




Online excel has many benefits over the traditional desktop version of excel. Some of these benefits are:




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  • Accessibility: You can access your online excel files from anywhere, anytime, using any device with a web browser. You don't need to install any software or worry about compatibility issues.



  • Collaboration: You can easily share your online excel files with others and work together in real-time. You can also leave comments, assign tasks, and track changes.



  • Compatibility: You can open and edit excel files from other sources, such as email attachments, cloud storage services, or other online spreadsheet editors. You can also export your online excel files to various formats, such as PDF, CSV, or HTML.



Microsoft 365 Online




Features and Pricing




Microsoft 365 Online is the official online version of Microsoft Office, which includes online excel, word, powerpoint, and more. Microsoft 365 Online offers many features that enhance your productivity and creativity, such as:


  • Smart Fill: This feature automatically fills in data based on patterns or examples you provide.



  • Data Types: This feature allows you to convert text into rich data types, such as stocks, geography, or animals.



  • Ideas: This feature provides suggestions for charts, tables, formulas, and insights based on your data.



  • Copilot: This feature helps you analyze and explore your data so you can make the best decisions.



To use Microsoft 365 Online, you need to sign up for a subscription plan that suits your needs. There are different plans for home users, business users, students, and educators. The pricing ranges from free to $20 per user per month depending on the plan you choose. You can also get a free trial for one month before you commit.


How to Download a Copy of Your File




To download a copy of your file from online excel to your computer using Microsoft 365 Online, follow these steps:


  • Go to the and open your file.



  • Select the File tab and then select Save As.



  • Choose the format you want to download your file as, such as Excel Workbook (.xlsx), Excel 97-2003 Workbook (.xls), or PDF Document (.pdf).



  • Select a location on your computer where you want to save your file and click Save.



Google Sheets




Features and Pricing




Google Sheets is another online spreadsheet editor that can edit excel files. Google Sheets is part of the Google Workspace suite, which also includes online docs, slides, forms, and more. Google Sheets offers many features that make your work easier and faster, such as:


  • Explore: This feature helps you find answers, insights, and charts based on your data.



  • Functions: This feature allows you to use hundreds of built-in functions or create your own custom functions using Google Apps Script.



  • Add-ons: This feature enables you to extend the functionality of Google Sheets with third-party apps and services.



  • Pivot Tables: This feature lets you summarize and analyze large data sets with just a few clicks.



To use Google Sheets, you need to have a Google account, which is free to create. You can also upgrade to a Google Workspace plan that offers more storage, security, and support. The pricing ranges from free to $18 per user per month depending on the plan you choose. You can also get a free trial for 14 days before you commit.


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How to Download a Copy of Your File




To download a copy of your file from Google Sheets to your computer, follow these steps:


  • Go to the and open your file.



  • Select the File tab and then select Download.



  • Choose the format you want to download your file as, such as Microsoft Excel (.xlsx), OpenDocument Format (.ods), or PDF Document (.pdf).



  • Select a location on your computer where you want to save your file and click Save.



Comparison of Online Excel Options




Now that we have seen how to download online excel files using Microsoft 365 Online and Google Sheets, let's compare and contrast the two options in terms of features, pricing, and ease of use. Here is a table that summarizes the main differences between them:


Criteria Microsoft 365 Online Google Sheets --- --- --- Features More advanced features for data analysis and visualization More flexible features for customization and integration Pricing More expensive plans with more storage and apps Cheaper plans with less storage and apps Ease of use More familiar interface for excel users More simple interface for web users As you can see, both online excel options have their pros and cons. The best option for you depends on your needs, preferences, and budget. You can also try both options for free before you decide which one to use.


Conclusion




In conclusion, online excel is a great way to create, edit, and share excel files from any device with an internet connection. However, sometimes you may want to download a copy of your online excel file to your computer for offline access or backup. In this article, we showed you how to do that using two different online excel options: Microsoft 365 Online and Google Sheets. We also compared and contrasted the two options in terms of features, pricing, and ease of use. We hope this article helped you learn how to download online excel files easily and effectively.


FAQs




Here are some frequently asked questions about online excel:


  • How do I share my online excel file with others?



You can share your online excel file with others by sending them a link or inviting them by email. You can also control their access level, such as view only, comment only, or edit. To share your file using Microsoft 365 Online, select the Share button on the top right corner of the screen. To share your file using Google Sheets, select the Share button on the top right corner of the screen.


  • How do I use formulas in online excel?



You can use formulas in online excel just like in desktop excel. You can enter formulas in the formula bar or in the cells directly. You can also use the Insert Function button or the Formula tab to find and insert formulas. To use formulas in Microsoft 365 Online, select the Formulas tab on the ribbon. To use formulas in Google Sheets, select the Functions button on the toolbar.


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You can secure your online excel data by using encryption, password protection, and two-factor authentication. You can also backup your data regularly and delete any unwanted files. To secure your data using Microsoft 365 Online, select the File tab and then select Info. To secure your data using Google Sheets, select the File tab and then select Share.


  • How do I create charts and graphs in online excel?



You can create charts and graphs in online excel to visualize your data and make it more appealing. You can choose from various types of charts and graphs, such as pie, bar, line, or scatter. You can also customize your charts and graphs with colors, labels, titles, and legends. To create charts and graphs using Microsoft 365 Online, select the Insert tab and then select Chart. To create charts and graphs using Google Sheets, select the Insert tab and then select Chart.


  • How do I convert my online excel file to another format?



You can convert your online excel file to another format if you want to use it wit


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